CubCare is all-in-one childcare management software for daycares, preschools and early learning programs. From attendance, rooms and curriculums to billing, payroll, messaging and a parent app, here is everything CubCare does, organised by the way your centre actually works.
Owners, directors and educators run the centre from the admin side on web and mobile. Parents get a clean, private app that shows only their own child. Everything stays connected, so a moment logged in the room reaches the right family in seconds.
Management, daily operations, finances, roles and security, the parent app and multi location, all in one place.
Set up and run the core of your centre
One clear view of attendance, ratios, staffing and balances across your centre, on web and mobile.
Set up every room and age group, then run attendance, ratios and planning room by room.
Build and draft curriculums, plan ahead and keep a record of what each room is learning.
Manage active children, inactive children and your waitlist in one organised place.
Check children in and out with daily, weekly and monthly detail, plus attendance reports.
Everything your team does through the day
Capture photos, videos, learning moments, meals and naps, and plan activities for each room.
Track staff attendance, shifts and time stamps, assign roles and keep staff profiles together.
Plan meals months ahead, print them, keep versions, display them in your centre and share with parents.
Upload and store the documents your centre needs, kept on the admin side.
Receive and manage staff leave requests directly from your team.
Write, schedule and send newsletters to families whenever you choose.
Message between admins, staff and parents, with a full record of every conversation.
Plan and share centre events with your team and families.
Create incident and behaviour reports in the app, sign off with attending staff, managing staff and parent signatures, and print them for your licensing department.
Control who can use the sign in kiosk and keep a full record of kiosk authorisation.
Billing and payroll in one place
Send invoices to parents directly from the app, with subsidies, deposits and balances in view.
Generate paystubs in the app or upload paystubs from your accountant, all in one place.
Access shaped to each person
Assign roles and turn areas like billing on or off per role, so each person sees only what they should.
Start from preset managerial, teaching and HR roles, then adjust them to fit your centre.
Teaching staff can only reach children, rooms, curriculums and attendance when signed in for an assigned shift, using a personal PIN at the kiosk.
When not signed in, staff see only their own profile, shift details and leave requests, nothing about children or other staff.
Every kiosk sign in is recorded, on web and mobile, so access is always accountable.
Simple and private for families
Parents follow their own child's activities, curriculum, meals, naps and wellbeing.
Parents see invoices and whether they are paid, and can pay online.
Parents view their child's profile and the centre meal plans.
Parents message their child's teachers directly.
Parents only ever see their own child's information, never another family's.
Run every centre from one account
Switch between locations in a single click, with no logging in and out.
Reach every location from one account, with each centre's information kept separate and instantly accessible.
This is one of the most important parts of CubCare. If a staff member is not assigned and signed in to a shift, they cannot open children, rooms, curriculums, attendance or any centre information. They sign in person at the kiosk with a personal PIN, and every sign in is recorded on web and mobile. Signed out, they see only their own profile, shift and leave requests. Children's information stays protected until the right person is in the room.
Book a walkthrough and we will show you the admin side, the parent app and how access stays secure.
Attendance, ratios, billing, parent messaging and compliance — finally in one calm place, built for Canadian early learning.
